Iowa State University
Soil & Water Conservation Club
Student Chapter of the Soil & Water Conservation Society
Article I. Name & Affiliation
Section 1.01 The name of this organization shall be the
Iowa State University Soil & Water Conservation Club, SWCC,
and shall be located at Iowa State University, Ames, Iowa.
Section 1.02 The club shall be the Student Chapter of the
Soil & Water Conservation Society.
Article II. Purpose & Objectives
Section 2.01 The objectives of the club are:
(a) To acquaint present and potential members with
opportunities in soil and water conservation fields
(b) To develop leadership and create a spirit of fellowship among
(c) To foster the development of professional attitudes and to encourage
recognition of the need for continued professional and intellectual
(d) To promote the interests of students in soil and water conservation
fields as these interests relate to professional advancement and
to the Soil and Water Conservation Society.
Section 3.01 Membership in the Soil and Water Conservation
Club is open to anyone displaying an interest in soil and water
conservation regardless of his/her major. The member must be enrolled
at Iowa State University.
Section 3.02 Any member of the Club, who has violated these
Bylaws or who is guilty of conduct unbecoming a member, may be expelled
by a 2/3 vote of the members and voting at a regular or special
business meeting, after he/she has been given an opportunity to
be heard in his/her own defense, either orally or in writing.
Section 4.01 The Club fiscal year will begin at the conclusion
of the Winter Banquet.
Section 4.02 All powers not specified in the Club Bylaws
rest with the Club Executive Committee.
Section 5.01 Terms of Office
(a) The new officers will be officially installed
at the annual Winter Banquet.
(b) Outgoing officers will make themselves available at the request
of the new officers for guidance and assistance for a period of
Section 5.02 Selection Procedures
(a) Any active member (section 3.01) who will be
a student for the entire term of office may stand as a candidate
for election and officers may be re-elected. President must be a
junior, senior, or graduate student during their term of office.
(b) Officers shall be nominated at the second to last meeting before
Winter Banquet. Elections will be held the last meeting before Winter
(c) All candidates for each office shall be included on the first
ballot for that office. Each active member (Section 3.01) will be
given one vote in all Club elections. 50% plus one vote of those
voting shall be required to elect a candidate for Club office. If
no candidate receives a majority of those voting, another ballot
will be taken with the candidate (or candidates in the event of
a tie) receiving the least number of votes being dropped from the
ballot. This process will continue until one candidate has a majority,
at which time he shall be declared elected.
(d) If a motion to close nominations is approved with only one candidate
being nominated, the Club President shall declare the candidate
elected, without need for a final vote.
Section 5.03 Club Officers and their Responsibilities:
(a) The President -
shall be the leader of the Club. His/Her duties will include appointment
of Committee Chairmen, Chairing the Club Executive Committee and
regular Club meetings, be responsible for all Club functions and
policies, and represent the Club at Club and National events. He/She
shall appoint committees which are not otherwise provided for in
the rules, and perform other customary duties of the office. He/She
will present a report on the status of the Club at Winter Banquet.
(b) The Vice President - shall preside
in the absence of the President and assist him/her in official duties.
He/She shall be in charge of outreach and publicity.
(c) The Treasurer - shall collect and
receive all dues, fees, and other moneys due to the club. He/She
shall properly care for such moneys, and upon authorization, disburse
them to meet obligations of the club. He/She shall keep suitable
financial records and accounts of all such moneys, and such records
shall be subject to the rules of Iowa State University governing
(d) The Business Manager - shall conduct
all duties required for the promotion and operation of the sales
and construction of the groundwater flow model and related products.
(e) The Secretary - shall perform the
customary duties of that office, including the recording of meeting
minutes, and the handling of correspondence between the officers
and the club. He/she will be responsible for announcing each business
meeting via the e-mail list.
(f) The Membership Officer - shall
maintain a current record of active club membership (section 3.01)
and organize the subsequent becoming of Student Chapter Members
of SWCS by club policy. He/ She shall actively promote the club
to potential student members.
(g) The Ag Council Representative -
shall represent the club at all meetings of the Ag Council. He/She
will report the activities, opportunities, and any other business
of the Ag Council and the College of Agriculture of interest to
Section 5.04 The Faculty Advisors - shall be the official
representatives between the club and the present University. They
shall counsel with officers, members, and committees of the club
and assist toward the highest accomplishment of the organization.
They shall be a member, associate member, or affiliate of the SWCS
in good standing.
Section 5.05 Any officer, for neglect of duties or of conduct
unbecoming of the office, may be removed from office by a 2/3 vote
of the members of the club present and voting at a properly advertised
meeting (Section7.01(a)), but only after specific charges have been
filed with and investigated by the Executive Committee.
Section 5.06 In the event that any officer resigns or for
some other reason cannot discharge his duties, a replacement can
be elected at the next regular meeting of the club. With the exception
of the president where the Vice-President would succeed the President
and a new Vice-President would then be elected at the next regular
meeting of the club.
Article VI. The Club Executive Committee
Section 6.01 The Club Executive Committee shall be composed
of the elected Club officers (Article 5), immediate past president,
and club advisor.
(a) Voting members of the club executive committee
shall consist of the Vice-President, Treasurer, Business Manager,
Secretary, Membership Officer, Ag Council Representative, and the
immediate past president.
(b) The President shall only vote in the event of a tie and will
serve as the tie breaker.
Section 6.02 For the transaction of any business not requiring
action by the entire club, an executive committee quorum is required,
which shall be the members present from at least 2/3 of the voting
members of the Club Executive Committee.
Section 6.03 Duties of the Club Executive Committee
(a) This group shall decide on most Club operating
procedures including approving the Club calendar, policies, and
production of club merchandise.
(b) This group shall submit a recommended budget for club approval
at the first meeting of the fiscal year.
(c) The Annual Club Operating Budget shall be limited to the declared
profits of the previous year, with the exclusion of revenue from
special sales such as banquet tickets and merchandise.
(d) This group may make adjustments to the approved budget not exceeding
5% of the Annual Club Operating Budget.
Section 7.01 The club shall hold one regular meeting each
month during the school year, as provided in the rules for the conduct
of business and presentation of professional and other suitable
(a) Any meeting of the club where voting will be
conducted must be proceeded by written notice at least 6 days in
advance of the meeting, stating the time, date, location, and the
reason for the vote.
Section 7.02 The Executive Committee may postpone regular
meetings or call special meetings when in its judgment such action
is in the best interests of the club.
(a) The order of business to be followed by the club shall be:
-Call to order
-Remarks for the betterment of the club
Article VIII. Committees
Section 8.01 Standing Committees:
(a) The Club shall have a number of standing committees.
Those include Outreach, Business, Media, Social, and Merchandise.
Section 8.02 Special Committees:
(a) The Club President shall have the power to create
any special committee to help carry out the goals of the Club and
help with any Club event.
Section 8.03 Committee Operations:
(a) The jurisdictional or life of a committee and
the appointment of its Chairman is considered to end at the conclusion
of the term of office of the Club President who created the committee
and appointed the Chairman.
(b) The Club President may request committee reports at any time,
and each Committee Chairman will be expected to prepare a report
to be included in the President's state of the club.
Section 9.01 The club shall submit by June
1 of each year a brief report covering membership, attendance, and
activities to the SWCS in the form required.
Article X. Parliamentary Procedure
Section 10.01 The authority on parliamentary
procedure for the Club shall be the most current edition of Robert's
Rules of Order.
Section 11.01 Advance Notice:
(a) It shall be the responsibility of the Officers of the Club
and the Club Advisors to notify all active members of the Club
of any plans to amend the Club Bylaws. Such ratifications will
be made in writing, and will be distributed at least 30 days prior
to meeting. The notification shall contain all proposed changes.
Any member wishing to propose an amendment to the bylaws should
submit it in writing to the Club Executive Committee at least
60 days prior to the club meeting.
(b) In the event that the above advanced notice provision is not
met, a written amendment can be brought to the floor of a regular
Club meeting in one of two ways:
(i) Approval of discussion by the Club President
or Club Advisor with an explanation of why the notice was not
(ii) A 2/3 vote of the voting members at a regular Club meeting
in favor of discussion,
(a) Following discussion at the regular Club meeting,
any amendment to the Club Bylaws must receive a 2/3 vote of those
voting members present in favor to become part of the Club Bylaws.
(b) Any changes to the Club Bylaws will become effective immediately
(c) This set of Bylaws shall be inferior to any of the national
organization's Bylaws or Constitution contradicting its contents
and shall be brought within those national regulations at that time.
These Bylaws have been Adopted by the Soil & Water
Conservation Club--the Iowa State University Student Chapter of the
Soil & Water Conservation Society.
November 8, 2004